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AncoraDocs™ Invoices

Invoices, Invoices, Invoices! 

Invoice processing software has successfully reduced the cost of processing at large organizations that could afford it. But, what about the rest of us? Now, even small and mid-sized companies with moderate volumes of invoices can enjoy accuracy, cost savings, and work efficiency.

With AncoraDocs Invoices, available on-site or in the cloud, you don’t need to set up any applications or forms! You simply scan the invoices, and verify the data. That’s it! Your data will be even more accurate than had you typed it in yourself manually.

AncoraDocs Invoices is priced to suit the budget of users with monthly invoice volumes of 500 or more per month. No other software offers more performance at such a great price! Period. With AncoraDocs Invoices you reduce the cost of data entry from paper, have the data available faster, and increase data accuracy. The real benefits to your business are tangible – cost reduction – but also operational and perceived – improved customer service, management control and accountability, and less stress.

AncoraDocs Invoices utilizes advance scanning, image processing, page layout reading, recognition, and other technologies designed to automate and provide the ultimate in user simplicity in invoice data entry for small to medium sized businesses, regardless of the accounting software they use.

Manual Accounts Payable Invoice Processing – Inefficient, Costly, & Challenging

The Accounts Payable process for most organizations is a manual process that is a non-strategic function. In addition to being costly, inefficient, and error prone, the risks for organizations relying on paper based processes can be significant.

  • The average cost of processing an invoice is over $10 for most organizations, and can reach as high as $15
  • The average time to process an invoice is 30+ days
  • 83% of invoices are still paper based
  • Most organizations have a manual approval and general ledger coding process
  • Manual paper based filing of invoices leads to errors and lost invoices

Our solution addresses accounting departments’ specific requirements and more:

  • Process invoices quickly and accurately, decreasing cost, time and effort spent
  • Process multiple formats of incoming invoices
  • Increase early-payment discounts
  • Improve key vendor relationships with greater responsiveness to invoice status

Ancora Software has helped organizations with invoice volumes over 50,000 per month reduce their costs. Now, users with lower volumes can enjoy these benefits too. Accounting departments can realize significant savings when they streamline the processing of their high volume of paperwork—from time savings to early-payment discounts. We provide innovative solutions that automate invoice processing that virtually eliminates time-consuming pre-sorting and error-prone manual data entry—with unmatched accuracy for great results.  No matter what type of incoming invoice (hard copy, electronic, etc), they can be instantly classified and processed, extracting valuable data for efficient batch processing saving your company time and money.

Other Key Benefits Include:

User Friendly Data Entry

A typical AncoraDocs Invoices user realizes anywhere from 25% to 75% reduction in the number of people required to manually enter data from paper by typing or keying. Depending on your invoice volume, this could easily translate to as high as tens or even hundreds of thousands of dollars annually. The verification screen is easy to navigate, can be adjusted to suite the user, and offers various capture techniques to ensure the data is accurate.

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Higher Data Accuracy

Even the best of data typists makes occasional mistakes. We are all human. AncoraDocs Invoices validates data fields internally and against outside data, and provides balancing tools for complex invoices and purchase orders. The result? More accurate data than you can expect from manual typing.

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Queue Monitoring Keeps You Organized

With hundreds, maybe thousands, of invoices to process each month, it is important to keep track of what invoices you are processing and where they are in your capture system. The AncoraDocs Invoices queue screen will keep you organized so that you can immediately see how many batches are currently in the system, the status and step each of the batches are in, and the ability to view each to in order to see what invoices are included.

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Flexible Processing and Integration Abilities

Flexible and customizable, AncoraDocs Invoices can handle the entire range of invoice processing scenarios and can be tailored to your company’s workflows and business regulations. It accommodates direct scanning, image loads from watched folders or FTP-servers and automated capture of e-mail attachments. Processed documents, now converted into highly accurate and accessible data, are can be sent directly to your ECM, DMS, or ERP system (ex. QuickBooks, GP, SAP, etc) – or anywhere else you specify. ancoraDocs enables multiple destinations for data and images as well as generation of searchable PDFs.

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